Content collection is probably the biggest challenge of your project. Make sure people are providing relevant and high quality images. Collect text that doesn’t require too much editing. A great result doesn’t come on its own – everyone can help make it happen.
01. Teamwork: Content collection is all about delegation
With Fusion you can involve an unlimited number of people with multiple levels of contribution. You become the conductor of an amazing project that will be finished in less time than you thought. Here’s how the whole team can help.
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“We loved the ability to have many people working on their own page and the ease of editing.”
Ngurkurr School, Australia.
Lead your yearbook process with ease. Head Editors have full access to the entire yearbook. Add new users, manage their privileges and track the progress of the tasks assigned to each contributor. Head Editors can also access important features such as delivery status and invoices.
The editorial team is given access to view and edit the whole yearbook. This group of selected individuals will not have access to administrative privileges like Head Editors. However they can play an important role during the approval phase of the yearbook process, such as checking the spelling and grammar, verifying information, photos, students’ names, etc.
Contributors can preview the book but are only able to edit pages that the Head Editor assigns to them. These individuals are key when it comes to writing for those specialised pages — sports clubs, organisations, acknowledgments, and more.
Everyone else at the school can fill out their own profile online through the Fusion Application. This way you can obtain all the information you need without spoiling the yearbook surprise!
Find more tips about creating profile pages here.
Keep everyone happy!
Remember, the yearbook process is intended to be a fun adventure for everyone involved so make sure morale stays high, because you’ll see that reflected in your book. General politeness goes a long way, but don’t stop there! Play idea generating games, create competitions, and acknowledge your team’s hard work.
KEEP THEM POSTED
Communication and being proactive is key in the yearbook creation process. This will help you and your team be aware of deadlines and important dates. Plus, your team wants to know their work is contributing to the overall progress of the yearbook. Give them updates, generate reports, and maintain that line of communication.
Your editorial team works hard and while they may not ask for acknowledgment, it’s important to let them know they’re appreciated. Small gestures are nice: mention great team efforts during staff meetings, create a star-of-the-month bulletin board, or approach your members individually to let them know they are valued.
Small rewards can help motivate the yearbook team to reach specific milestones. You can keep a budget for movie or sports tickets, gift cards, or perhaps pizza lunches. The yearbook process is a large project and their valiant efforts deserve a reward along the way.
02. Photography – 4 easy tips to get better results
What’s the point of a great layout if it’s filled with pixelated photos? Smartphones and compact cameras have become integral to modern life and understanding how to use them will help you improve image quality. Here are the key-points you should know.
Need more tips about yearbook photography?
Read our complete guide to yearbook photography.
Know your camera
Cameras today are packed with different settings for every occasion. It’s vital to know which settings will work best for your environment. Experiment with different lighting, flash, and colour settings to find out what works best for you. Also, adjust your camera settings to capture the highest resolution photographs possible — this will ensure you get the best quality images.
Tell a story
Let your images take your reader on a visual adventure. Photographs say a lot on their own and also serve as excellent complements to your articles. Use images to strike a mood or elaborate on text-heavy spreads.
Compose a great photo
Taking a lot of photos is good because it gives you more to select from when designing your pages. Taking the time to compose your photos is even better: it adds value to your story and portrays information. Simply follow the 3 rules below and get instantaneous results!
RULE OF THIRDS
Divide your frame by thirds, position your subject on the intersection of these lines to create a point of interest and balance your composition.
DIRECTION & FLOW
Allow the natural lines of your scene to guide your readers’ eyes to where you want them.
Pay attention to everything appearing inside the frame. Avoid distracting elements to help your reader focus on what matters.
Organise your photoshoot
Your reader will see your visual content first, so make sure it is just as well composed as your written content. What does your article say? What or who needs to be in the picture? Knowing this will help you plan your photoshoot.
Things to consider:
- What’s the time of the event and is everyone available?
- What will the weather be like?
- What’s the lighting at this time of the day?
- What time is your location open?
- Do you need special access or permission?
- Will you need flashes or reflectors to aid lighting?
- Will you need any props, costumes or accessories?
- Do you need a specific background?
- Do you need to create a backdrop?
- Is your camera fully charged?
- Do you have space in your memory card?
- Do you need a tripod?
- If you’re shooting in dim light, we recommend using it.
3 methods to collect your photos
Upload your photos and organise them in folders. Classify them by sections, classes, photographers, etc. The idea is to make them easy for you and your design team to find.
To collect everyone’s profile in minutes: build a questionnaire and have your students upload their photos and answer their questions directly.
Create a Facebook page for your yearbook project. Let people post photos (in the highest resolution possible). You’ll be able to drag them directly in your yearbook as well. Pick the best comments as the captions!
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03. What to ask to get the perfect body copy?
Involving a lot of people in the yearbook creation process is great. But if done wrong, it can turn into a time-consuming task. Here is a list of criteria you should request from your team to save time.
Photos and copy must be complementary.
Make sure the writers and the photographers communicate. Words and images should be harmonious on the page, so ensure they compliment each other. Images and text that don’t match could confuse your readers and obscure your main message.
Correct spelling and grammar are a must.
The easiest way to ruin credibility is to let easily correctable mistakes go unnoticed. Once your yearbook is printed, there is no going back! Check, double check, and then check again for spelling mistakes, grammar mishaps, and syntax readability.
Give your writers a word count.
If you don’t mention the volume you need, people may provide you with text that doesn’t fit. Often if the text is too long or too short, you’ll waste time reviewing and editing it, and the initial author will be disappointed.
Shorter sentences are better.
Keep your articles in bite-sized pieces. If your reader has to catch their breath after reading a sentence, you may have lost them. When writing, do so with purpose and avoid those “filler sentences” that only take up space.
Say it with the right punctuation.
- Comma: Break apart prepositions and slow the reader down.
- Full stop: Used to end a sentence, it helps the reader pause.
- Quotation Marks: Used for citing directly from a source. Remember to credit whomever/whatever you quote!
- Exclamation Mark: Use scarcely and wisely. Too many can annoy readers.
- Question Marks: Evoke thought in your reader.
Pick a tense and stick to it.
When creating your content it’s important to write in the style of what has happened and what is happening. Shifts between the tenses can confuse your reader and damage credibility. Give recommendations to your writers and edit their work when needed.
In this third chapter, you discovered helpful techniques to work with your team on content collection. Next chapter is exciting – it’s all about Design Tips! Want to create something beautiful this year? Then, keep on reading!
Remember! There’s also a printable version of this guide (a free 40 page eBook) that you can download here.
To make the most of these resources, we recommend you access your trial account. As you try your favourite tips and tricks directly, it will be easier for you to understand!
NOTE: this guide is part of our collection How to make a yearbook. You’ll find more guides like this here.